Overcoming overwhelm: A practical plan for Kyocera's success
In our fast-paced industry, feeling overwhelmed is not uncommon and halfway through the year, the feeling is very common. Balancing multiple projects, meeting customer demands, and staying ahead of the competition can stretch our limits. It is helpful to remember that with the right approach, we can turn these challenges into opportunities for growth and success.
Drawing inspiration from the Harvard Business Review article, "A Practical Plan for When You Feel Overwhelmed by Work," Here are some actionable strategies to help all of us manage our workload more effectively and get things done when we have limited time.
1. Prioritise ruthlessly~ When faced with an overflowing to-do list, prioritisation is key. Focus on tasks that have the most significant impact on our goals. At KDZA, this means prioritising initiatives that drive sales, and enhance customer satisfaction. By zeroing in on what truly matters, we can ensure that our efforts are both effective and efficient.
2. Chunk it~ Large projects can be daunting, but breaking them down into smaller chunks, more manageable tasks, can make them more approachable. This method not only helps in reducing stress, but also provides a clear roadmap for progress. For example, when engaging with a new client, we can divide the process into stages: research, needs assessment, proposal development, follow up, and onboarding.
3. Collaborate and delegate~ Our springboks proved that ‘We are stronger together’. Leveraging the strengths of our team members and collaborating effectively can lighten the load and bring diverse perspectives to the table. Trust in your colleagues' abilities and delegate tasks where possible. The aim is to build a supportive work environment so that we can all contribute to Kyocera’s success.
4. Recharge~ Continuous work without breaks can lead to burnout. It’s important to take regular breaks to recharge and maintain peak performance. Encourage your teams to step away from their desks, take a walk, or engage in activities that refresh their minds. A well-rested team is a productive team.
5. Reflect and adjust~ Regular reflection on our work processes can reveal areas for improvement. Set aside time to review what’s working and what isn’t. Adjust strategies accordingly to stay aligned with our goals.
Dwight D. Eisenhower said: "Plans are nothing; planning is everything." The act of planning helps us overcome overwhelm, anticipate challenges and prepare effectively, ensuring we stay on track even when unexpected obstacles arise or there is a lot to do.
Sharon Peché - Marketing and Communications Manager - KYOCERA Document Solutions South Africa
