Automated Disbursement Recovery

The ability to recover ALL costs—not just copies—from clients is still an important part of the equation. According to recent legal specific surveys, some 51% of firms are billing for prints and 36% are billing for scans.

If your firm isn’t at least studying the printing and scanning you do and the financial impact to the firm, you are missing the highest percentage of soft cost recovery today.

KYOCERA’s Automated Legal Disbursement can help you recover a higher percentage of soft costs and hard costs.

Cost Management is taking the time to understand the full implications of costs and expenses. By drilling down into who is doing what and who is charging for what, firms can get a much more complete understanding of the financial picture and make better decisions to improve profitability.

For example, many firms miss the opportunity to fully understand all of their overnight, messenger, car service and similar expenses due to invalid client/matter numbers. This lack of data, however, impacts the way the firm views its attorneys, matters, practice areas and
clients.

Some clients pay for a higher percentage of costs and expenses. The ones that don’t may not be as truly profitable it seems. If “you can’t manage what you don’t measure,” building a data warehouse with this information and then mining that data is a requirement for good management. After all, a dollar saved is a dollar earned.

Cost Control is likely the biggest leap for a law firm, as firms typically implement strong Cost Recovery and Cost Management policies first. However, Automated Legal Disbursement Recovery makes Cost Control simple by enforcing a series of rules, such as flagging a print job as
non-billable, forcing it to duplex or black & white. We can also help with more advanced cost control measures, such as limiting spending for car services, messengers and other expenses and providing cost transparency before costs are incurred.