Electronic and Digital Signature Solutions

Electronic and digital signatures provides Legal enforceability, traceability & accountability.

Paper-based ink signing is no longer an effective tool for document approval in today’s competitive digital business environment.

What is an Electronic and Digitial Signature Solution?

Electronic and digital signatures are a complete solution for document approval workflows, advanced digital signatures and document status tracking. It is designed to quickly optimise the way businesses deliver, review, approve and sign their business documents.

This is a high trusted solution aimed at organisations that require high trust, assurance and information security. Electronic and digitial signature solutions is ideal for those organisations that recognise the value of using cryptographic digital signatures to protect organisations, their users and their documents against unauthorised, accidental or fraudulent changes.

It provides intuitive “what you see is what you sign” web and mobile user interfaces. Electronic and digitial signature solutions offer enormous flexibility to be used within high trust solutions that require Advanced Electronic Signatures (AESign) or solutions requiring simpler digital signatures.

Electronic and digital signatures provides Legal enforceability, traceability & accountability by providing strong evidence that electronic documents are 100% protected and signed by a particular person at a specific date & time and without any document changes occurring.

So where else can I use an Electronic and Digital Signature?

Here are some examples of where they can be used.

Service, sales or lease agreements (except alienation of land)
Non-exclusive licencing agreements
Contracts of employment
Credit agreements (subject to compliance with certain provisions of National Credit Act)
Company Administration Documents (resolutions, share certificates etc.)
FAIS mandates (mandates to intermediaries)
VAT invoices
Insurance Documentation
Cessions
Debit orders (depending on agreement with PASA)
Declarations or waivers, except if subject to other laws
Memo's
Letters

Understanding the different signature levels

The following explains the different signature types and their inherent security and trustworthiness. The Kyocera solution supports all three signature levels.

Electronic signature

Electronic signatures are used to indicate the person’s consent to sign. E-signatures can be a typed name, scanned image of handwritten signature or drawn in real-time on a signature tablet etc. E-signatures by themselves do not provide authentication of the signer or protect the document from change. Kyocera uses e-signatures in conjunction with digital signatures.

Electronic signature

Electronic signatures are used to indicate the person’s consent to sign.
Digital Signatures

Digital signatures are cryptographic codes embedded into the document to prove who digitally signed the document and whether or not the document was changed since signing. In the Kyocera electronic and digitial signature solution, each user signs with their own PKI signing key so that each digital signature uniquely identifies the signing party (many other vendors use a single server-side digital signature key for all users, hence the user’s identity is not strongly bound with their e-signature.

Digital Signatures

Are cryptographic codes embedded into the document
SA Advanced Electronic Signatures (AeSign)

SA Advanced Electronic Signatures (AeSign) are the highest level of digital signatures. To create a Advanced Electronic Signature requires the signatory to hold an advanced electronic PKI certificate for their signing key, which is issued by an accredited and trusted Certification Service Provider (CSP). The signing key must be held and used on a secure hardware device. The Kyocera electronic and digitial signature solution supports both local and server-side AeSign Signatures.

SA Advanced Electronic Signatures (AeSign)

SA Advanced Electronic Signatures (AeSign)are the highest level of digital signatures.

The Kyocera electronic and digitial signature solution supports all three signature levels simultaneously – the right signature type to use for a particular document will depend on the underlying business need, transaction value or legal & regulatory requirements.

Benefits of Electronic Signatures

Increased efficiency

Time lost to get physical wet signatures applied are reduced to minutes.

Ease of Use

With easy and modern interface to use by any user.

Trusted Security

The Kyocera electronic and digitial signature solution is a SAAA accredited signing authority.

Accessible on the go

Sign documents digitally anywhere in the world while working from home, without human interact

Save on Costs

Paper based and time consuming costs for having to sign physical paperwork.

Environmental Friendly

No printing of paperwork.

Go digital. Sign smarter.

Digital signature solutions for faster, smarter, paperless workflows

Kyocera’s digital signature solutions transform how documents move through your business. Whether you're approving contracts, onboarding clients, or finalising compliance documents, signatures can now happen in minutes—not days—from any device, anywhere.

Why choose digital signatures?

Say goodbye to printing, scanning, courier delays, and paper clutter. Digital signatures make document workflows faster, more efficient, and legally secure. They reduce storage needs, accelerate approvals, and ensure your business stays compliant with regulatory requirements.

Save time, cut costs, boost security

By replacing manual processes with electronic signing, you cut down on admin time, reduce printing and postage costs, and strengthen data protection. Digital signatures also support remote work, streamline collaboration, and help your teams close deals quicker.

Sustainable, smart, and scalable

Going digital isn’t just efficient—it’s environmentally responsible. By reducing paper usage and your carbon footprint, e-signatures help you meet sustainability goals while-proofing your business for the digital era.

Explore the FAQs

Got questions about how it works, where it’s legally valid, or how to integrate it into your current system? Visit our FAQs to learn more.