Streamlining manual processes into a digital workflow

Cosmopolitan Projects and Central Developments Property Group have been developing residential property for more than 25 years. Through constant innovation, attention to detail in the development process, and a strong focus on quality and value for money, the group has firmly established itself as the market leader in South Africa’s affordable residential housing sector.

The Challenge

Cosmopolitan Projects and Central Developments Property Group was seeking a solution to manage and control stock on its affordable housing construction sites. The group needed to know which stock had been called off from its bulk orders and what was still outstanding. In addition, the group needed to know which stock had been delivered, what was still in its stores, and what had already been picked up by sub-contractors. The ability to customise and adapt this system to the group’s internal business processeswas a key requirement.

Solution

Kyocera Document Solutions South Africa was invited to present an overview of their enterprise content management (ECM) or digital content management software solution and provide insight into its capabilities and the benefits of taking manual processes and streamlining them into an elegant digital workflow.

Cosmopolitan Projects and Central Developments Property Group contracted Kyocera Document Solutions South Africa to develop a business process automation solution that went live within less than 12 months, taking a very unstructured and unmanageable process and turning it into a structured, standardised business process with set rules.

The total cost to implement was close to R250 000 in software development and staff training. The subsequent reduction in stock losses mean that the system has more than paid for itself.

Conclusion

Not only has the solution saved Cosmopolitan Projects and Central Developments Property Group hundreds of thousands of Rands on stock losses, but it has also enabled the group to keep track of all sub-contractors usage of stock, resulting in further cost-savings and operational efficiencies.